Planning Process
Initial Consulting & Strategy- Identify Program Objectives - Agenda Development - Pharmaceutical Guideline Requirements/Fulfillment - Attendee (Site Location) Review and Destination Recommendation - Cost Savings and Avoidance Strategy - Recommendations to Increase Attendance
Pre-Program Planning Needs- Hotel Site Selection, Negotiations and Contracting - Air Analysis Reports and Contract Facilitation - Visa Fulfillment - Net Line Item Budget Development and Management - Program Logo and Collateral Design/Production - Program Timelines for Client, CRO and Vendors
Meeting Management- Vendor Payment Processing - Room Block Management - Air Fulfillment - Food & Beverage Negotiation and Coordination - Ground Transportation - IT Support - General Session/Breakout Production - Audio-Visual Planning & Management - Computer Training Planning & Management - Speaker Support - Meeting Content Development/Binder Production - Line Item Budget Management - On-Line Management Reporting - Promotional Items - Off-Site Venue Planning & Management for Functions
Attendee Management- Hard Copy or On-Line Web Based Registration - Customized Save the Date and Invitations - Customized Data Base Design and Management - Management Reporting - Collation and Mailing Services - Dedicated Concierge Service
On-Site Management- 24-hour Dedicated On-site Program Management Team - Language Translation Services - Audience Response Technology - Electronic Data Collection (EDC) Computer Training - Distribution of Program Collateral - Emergency Assistance for Medical or Legal Needs - 24-hour Monitoring of Flight Delays/Cancellations and On-site Assistance - Line Item Budget Compliance - Facilitation of Evaluation Process - General Session Briefing & Daily Housekeeping Notes - Certificate of Completion and Honorarium Processing - Crisis Management - On-Site Office & Equipment - Shipping to Attendees & Return of Meeting Materials
Post Program Management- Meeting Evaluation Summaries - Attendee Expense Reimbursement - Final Itemized Program Reconciliation and Invoicing - Cost Savings Reporting - Reporting for Physician Payment Sunshine Act - 1099 Processing - VAT Refund Filing and Processing
